filter in excel for mac 2017 remove duplicates

Filter In Excel 2017 Remove Duplicates How To Use Excel

Filter In Excel 2017 Remove Duplicates How To Use Excel

In order to illustrate how to use Excel formulas to remove duplicate rows in an Excel spreadsheet, we will again use the simple example spreadsheet (repeated on the right above ), that contains the personal data (forename, surname and ID Number) of nine individuals.

If you want to remove duplicate cells (rather than entire rows of data), you may find the Remove Duplicate Cells page more straightforward.

In order to illustrate how to remove duplicate rows in an Excel spreadsheet, we will use the example spreadsheet below, which has data spanning three columns.

We first show how to use Excels Remove Duplicates Command to remove duplicate rows and then we show how to use use Excels Advanced Filter to perform the same task.

Finally, we show how to remove duplicate rows using Excel Formulas.

Note that the methods described keep the first occurrence of each row, but delete any subsequent duplicate rows.

Remove Duplicate Rows Using the Excel Remove Duplicates Command The Remove Duplicates command is located in the Data Tools group, within the Data tab of the Excel ribbon.

To remove duplicate rows using this command: Select any cell within the data set that you want to remove the duplicates from, and click on the Remove Duplicates button.

You will be presented with the Remove Duplicates dialog box, as shown below: This dialog box allows you to select which columns of your data set you want to be included in the comparison for duplicate information.

In the example spreadsheet above, we only want a record to be removed if the contents of all three columns contain duplicate information.

Therefore we leave all three fields selected within the dialog box.

Once you have ensured that the required fields are checked in the dialog box, click OK.

Excel will then delete the duplicate rows, as required and will present you with a message, informing you of the number of records removed and the number of unique records remaining (see below).

The resulting example spreadsheet is shown on the right above.

As required, the duplicate row 7 (for Laura CARTER, id: 31032) has been removed.

Remove Duplicates Using the Excel Advanced Filter The Excel advanced filter has an option that allows you to filter unique records (rows of data) in a spreadsheet and copy the resulting filtered list to a new location.

To remove duplicate rows using the Advanced Filter: Select the data that you want to remove the duplicates from (columns A-C in the example spreadsheet above); (Alternatively, if you select any cell within the data set, Excel will automatically select the entire range of data when you activate the advanced filter).

Select the Excel Advanced Filter option from the Data tab at the top of your Excel workbook (or in Excel 2003, this option is located in D ata F ilter menu).

You will be presented with a dialog box showing you the options for the Excel advanced filter (see below).

Within this dialog box: Select the option C o py to another location; Make sure that the range that has been entered into the L ist range: field is correct; In the Copy t o field, enter the location that you want to copy the new list to.

In this example, cell E1 of the current Worksheet Sheet1 has been selected as the copy to location; Check the Unique r ecords only box; Click OK.

The resulting spreadsheet, with the new data list in column E, is shown below: It can be seen that the duplicate row 7 (for Laura CARTER, id: 31032) has been removed from the data in columns E-G.

If you want to, you can now delete the columns to the left of your new data list (columns A-D in the example spreadsheet) to return to the original spreadsheet format.

Remove Duplicate Rows Using Excel Formulas Warning: This method will only work if the contents of your cells are less than 256 characters in length, as Excel functions cannot handle text strings that are longer than this.

Filter In Excel For Mac 2017 Remove Duplicates